The accounts that wash on schedule.
- Car dealerships keeping the front line spotless
- Construction companies with mud-caked trucks
- Rideshare and delivery fleets between shifts
- Property and service crews with wrapped vehicles
Fleet & Pack management
Wash the fleet. Bill the office.
Give dealerships, construction crews, and dog walkers their own way into your wash: a personalized QR code and a PIN. Then send one consolidated invoice a month later, with your discount, on your terms.
Fleet Management for car washes · Pack Management for dog washes
Desert Fleet Co. · MarchAuto-pay on
- Unit 14Bay 2 · Mon 9:02 AM$14.00
- Unit 07Bay 1 · Mon 11:47 AM$14.00
- Van 3Bay 4 · Tue 8:15 AM$16.00
- "Scout"Station 2 · Tue 4:30 PM$12.00
March invoice47 washes
$591.3010% fleet discount
auto-charged Apr 1
auto-charged Apr 1
How it works
From first scan to paid invoice.
- 1
Create the account
Set up the company in your admin, pick its discount percentage, and choose automatic or manual billing.
- 2
Members get personal QR codes
Every driver, crew member, or walker gets their own QR code and 4-digit PIN, emailed to them, wallet-ready, and revocable per person.
- 3
Scan, PIN, wash
At the bay they scan their code and enter the PIN, and the wash starts. Works right on the Rain Pay terminal, in the app, or on the web.
- 4
One invoice at month end
Every wash sits on the ledger with the discount applied. Auto-charge the card on file, or send the invoice manually anytime.
The paper trail
Every wash, on the record.
Fleet accounts run on a ledger, not an honor system. You see every wash as it happens; your customer sees exactly what they’re paying for.
A ledger, not a guess
Every fleet wash is recorded the moment it starts: who washed, which bay or station, and when.
Your discount, applied
Set a discount percentage per account. Big senders get better terms; the math happens on the invoice, not in a spreadsheet.
Automatic or manual
Charge the card on file on the monthly billing date, or generate and send the invoice yourself whenever it suits the account.
Invoices that look like you
Consolidated invoices go out as branded emails with a PDF attached: your logo, your colors, one line per wash.
Who it’s for
Fleets on four wheels or four paws.
Same feature, wetter customers.
- Dog walkers rinsing the whole pack after the trail
- Kennels and boarding facilities on pickup day
- Doggy daycares with a standing weekly clean-up
- Rescues and shelters getting dogs adoption-day ready
Common questions
Fleet & Pack FAQs.
How operators use MonsoonOS fleet accounts to land commercial customers and get paid without chasing anyone.
- What is Fleet Management in MonsoonOS?
- Commercial wash accounts for your business customers. A company's drivers or crew wash on account instead of paying at the machine. Every wash is recorded to a ledger, and the company gets one consolidated monthly bill with a discount you define. Dealerships, construction companies, and delivery fleets stop reimbursing receipts; you land recurring commercial revenue.
- How do fleet members start a wash?
- Each member gets their own personalized QR code and 4-digit PIN. At the wash, they scan the code, enter the PIN, and the wash starts. No cards, no cash, no reimbursement paperwork. The PIN check runs on every start, so a forwarded QR code alone gets nobody a free wash.
- How does fleet billing work?
- Every wash lands on the account ledger as it happens. At the end of the billing cycle, the platform generates one consolidated invoice with your fleet discount applied. It can be charged automatically to the card on file or generated manually whenever you choose, and invoices go out as branded emails with a PDF attached.
- Can I give each fleet a different discount?
- Yes. The discount percentage is set per account, so the dealership sending forty cars a month can get a deeper discount than the crew that washes four trucks. It applies automatically on the consolidated invoice.
- What is Pack Management?
- Pack Management is the dog-wash version of Fleet Management: the same personalized QR codes, PINs, ledger, and consolidated billing, built for dog walkers, kennels, and doggy daycares. (In the MonsoonOS admin, both are managed under Fleet.)
- Can fleet members use the mobile app too?
- Yes. Members can start washes from the mobile app or the web as well as at the machine. Every start asks for their PIN, and every wash lands on the same account ledger either way.
Ready when you are
Land the accounts the coin box couldn’t.
Twenty minutes with Cactus Wash Systems and you'll see the whole flow: QR codes, PINs, the ledger, and the invoice that sends itself.